Put stock in context
A product’s stock record needs a variant and a location. Separate physical quantity, reservations and availability in your operating model so a headline total does not conceal what can actually be sold.
ONE CATALOGUE. A CLEARER STOCK PICTURE.
Know what is available. Understand what changed.
Manage the stock behind your selling channels and physical locations. Bring adjustments, movement and replenishment decisions into the operation that handles your orders.
BUILT AROUND THE WORK
What this means
for your business.
Record the reason for change
The stock-issue workspace captures location, reason, item and quantity. A damage report and an ordinary sale are different events; your records should preserve that distinction.
Plan movement and replenishment
Location transfers and receiving need a clear source, destination and reconciliation process. Define who owns the movement and how discrepancies are resolved before adding automation.
THE BUSINESS BEHIND THE CAPABILITY
Follow the item, not just the headline total.
A variant at a warehouse and the same variant at a shop have distinct location records. Movement, reservation and correction explain why available quantity changes.
The record identity
Variant, location, quantity and reason are part of an inspectable stock event.
The exception
A short receipt, damaged item or concurrent update requires a decision trail and a responsible person.
INSIDE INVENTORY
Stock is a sequence of events. Not just a number.
A reliable stock picture depends on identifying the item, the location and the reason a quantity changes. An order, a receipt, a damaged item and a transfer have different meanings. Agora’s inventory model gives those jobs a place in the commerce operation, with separate integration resources for locations, stock, availability and movements.
Locations
Identify where goods are held, sold or fulfilled and who is responsible for each place.
Stock & availability
Distinguish physical stock and the quantity available to the selling journey; confirm the reservation calculation in your deployment.
Receipts
Record incoming goods against the intended item and location, then inspect the resulting stock.
Adjustments & issues
Capture a quantity correction or issue with item, location and reason. Avoid unexplained overwrites.
Transfers
Move goods between locations with source, destination and receiving responsibility.
Movements & integration
Use the movement history and relevant interfaces to investigate changes and reconcile an external stock system.
FOLLOW THE BUSINESS JOURNEY
A concrete operating example.
A warehouse holds a bag variant used by the online store and a shop. The team receives new goods, then follows a representative sale and its stock consequence. A damaged item is recorded with a reason. A transfer to the shop needs a destination and an accountable receiving step. The operator can inspect which event explains a difference rather than guessing from the total.
The exception matters, too.
| What happens | What the team needs to resolve |
|---|---|
| The physical count differs | Investigate unrecorded receipts, sales and movements before making an authorised adjustment. |
| A transfer arrives short | Compare expected and received quantities and record the discrepancy through the supported workflow. |
| An integration repeats an update | Use the deployed contract and a reconciliation process to avoid treating a duplicate as a new business event. |
Inspect the supplied workspace.
Supplied Agora inventory workspace. This capture provides interface context; the operating scenarios on this page use separately labelled sample data.
FOLLOW THE PROCESS
From the first step
to the next decision.
01
Define locations and items
Map where stock is held and make sure the catalogue identifies the right variants.
Define locations and items→Inspect a stock-changing event→Reconcile the result
02
Inspect a stock-changing event
Walk through an order, adjustment or issue and the corresponding stock record.
Define locations and items→Inspect a stock-changing event→Reconcile the result
03
Reconcile the result
Compare physical stock with records, investigate differences and make an authorised correction.
Define locations and items→Inspect a stock-changing event→Reconcile the result
Operating walkthrough · Review the exact configuration for your business.
A CLEARER PICTURE
Good questions.
Useful answers.
Can I track different locations?
Agora includes location and inventory workspaces. Review location-level availability and permissions in your setup.
Can I transfer stock?
Discuss the transfer and receiving journey, including in-transit stock and discrepancies. The detail page explains the decisions to resolve.
Does AI decide what to reorder?
AI can assist with inventory work. Agree the data, supported actions and approval requirements before using automated replenishment.
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